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Page SAMPLE LETTER
Requesting Access or Copy of Public Record
Date
Public Official
Title
Address
City, Indiana Zip Code
Dear Public Official:
Pursuant to the Indiana Access to Public Records Act (IC 5-14-3), I would like to (inspect during your regular business hours or obtain a copy of) the following public records:
(Be sure to describe the records sought with enough detail for the public agency to be able to respond.)
I understand that if I seek a copy of this record, there may be a copying fee. Please inform me of that cost prior to making the copy. I can be reached at (phone number).
According to the statute, you have (24 hours or 7 calendar days) to respond to this request. (If this letter is delivered personally to the public official’s office, the agency has 24 hours to respond to the request. If the letter is delivered by U.S. Mail or facsimile, the agency has seven days to respond to the request.)
If you choose to deny the request, then you are required to respond in writing and state the statutory exception authorizing the withholding of all or part of the public record and the name and title or position of the person responsible for the denial.
Thank you for your assistance with this matter.
Respectfully,
Your Name
Your Address
This page was last updated on 03/19/10.